Part-time Administration- Twin Towns Kindergarten

Confirmation of role details:

Role: Part-time Administration

Location: Coolangatta (41 Lanham St)

Hours: 15 hours per week over 3 days

Reports to: Early Childhood Teacher (ECT) /Nominated Supervisor / Management Committee (Approved Provider)

Team Composition:

1 x FT ECT / Nominated Supervisor / Director

1 x 20% ECT

1 x FT Educator

2 x PT Educators

1 x Casual (on needs basis)

Pay (per EA) – $28 – $30 per hour as per Enterprise Agreement

Advertised on Seek

Twin Towns Kindergarten, Part-time Administration Role

Twin Towns Kindergarten is a non-profit community kindergarten affiliated with Lady Gowrie QLD. Based in beautiful Coolangatta, operational since 1961, we pride ourselves on being a vibrant, community-based service where everyone feels safe, valued, and inspired to learn through play.

Twin Towns Kindergarten is committed to:

high quality early childhood education and care services for families with young children.
advocacy for young children and their families.
upholding the Child Safe Standards and providing a safe, inclusive and supportive environments where children’s safety, wellbeing and rights are protected and respected at all times.

You will be working with a small and highly engaged team who are passionate about nurturing confident, curious learners in a setting that celebrates individuality and connection to nature and culture. As a Nature Play Kindy (with a Nature Play program including nature walks), we have a large natural outdoor learning environment and spacious well-resourced classroom for you to assist making a meaningful impact.

THE OPPORTUNITY!

This is a rare chance to join Twin Towns Kindergarten in the part-time administration role supporting the director and volunteer management committee! The Administrator is a respected position within the Twin Towns Kindergarten community, with responsibility to provide accurate and confidential administrative, secretarial and financial support to staff of the organisation, whilst maintaining a professional and kind manner when interacting with our families.

What you’ll do:

Support the nominated supervisor/ director and volunteer management committee (VMC) in all required matters of the running of the kindergarten.
Answering Phones – answer all incoming calls in polite, kind and helpful manner and transfer to appropriate staff.
Check, open, collate and distribute mail/emails to staff/VMC and set out of office email when closed.
Create and maintain children’s files enrolment information for children’s programs – includes using Xap – entering enrolments into XAP and ensuring all the paper enrolments have been filled out and signed correctly.
Maintain centre records required by the association, governments or other agencies, including children’s attendance records, training records and staff records.
Ensure all paperwork and insurance are up to date and displayed as necessary (e.g., Guild Insurance, Workcover, Statement of Fees)
Assist in the financial administration of the kindergarten, including preparation of budgets, invoices, End of Months Statements, term acquittals, payment of approved invoices, and associated record management.
Contacting Tradies regarding any maintenance/repairs. – including annual bookings for safety and health such as pest/vermin inspections and/or eradications and maintain records of these.
Photocopying and/or laminating resources for teachers.
Assist in the management and administration of events eg. open days.
Unpacking and entering into computer inventory list any new resources received.
Ensure any tasks allocated to you are completed or in progress in a timely manner and communicated appropriately.
Communicate in a professional manner with staff, families and visitors.
Abide by the policies of the kindergarten and Lady Gowrie Qld.
Work as a positive and collaborative team member.
Support positive and meaningful partnerships with parents in all aspects of the service provision.

WHY WORK FOR US?

Work in a well-resourced kindergarten in beautiful, natural and play based environment.
Be part of service that is rated Exceeding rating under the Australian Children’s Education & Care Quality Authority (ACECQA) National Quality Framework. This means we consistently deliver high-quality education and care that surpasses national standards.
Enjoy the benefits of being part of a not-for-profit kindergarten where the funds we receive are reinvested back into the service.
Affiliation with Lady Gowrie QLD, who provide a support contact, offer networking and PD opportunities.
Work life balance (15 hours to be worked over 3 days, ideally Mondays, Wednesdays and Fridays, can be flexible for the right candidate).
Experienced Team – all are invested in working to drive a positive and collaborative culture.
Dedicated Committee – a supportive group of volunteer parents invested in supporting the Kindy team.

THE ESSENTIALS

You will need:

Current Working with Children Check (Blue Card) (or ability to obtain prior to commencing the role).
National Child Safety Training introduced in 2026 (or willingness and ability to obtain before commencing the role).
Current Driver’s License.
Ability to undertake service specific mandatory training.
Australian work rights (permanent work rights preferred).

Key selection criteria:

Experience in administration will be highly regarded.
Excellent interpersonal, communication and written skills.
Demonstrated excellence in forming on–going professional relationships with families and community stakeholders.
Demonstrate a strong commitment to child safety.
Strong managerial, organisational and administrative skills.
High attention to detail.
Strong practical knowledge and skills in Microsoft Suite products.
General knowledge and/or the ability to rapidly acquire knowledge of relevant policies and regulations.
Commitment to continuous improvement in all aspects of the service and professional learning.
The ability to handle and manage conflict situations productively and kindly.

APPLY NOW:

If you’d like to join our team, we invite you to apply with a Resume and brief cover letter, including 2 referees.

We will be reviewing applications as they are received, which may mean we are in a position to job offer before the advertising is closed so don’t miss out – apply now!

Visit https://www.twintownskindy.com.au/

Twin Towns Kindergarten is an equal opportunity employer.

We are committed to the safety and wellbeing of children and young people. Twin Towns Kindergarten is a child safe organisation and we strongly uphold our child safety policies and procedures.