Administrator Role at Upper Mt Gravatt Kindergarten

Upper Mt Gravatt Kindergarten is a not-for-profit kindy, affiliated with Lady Gowrie QLD that is committed to offering quality education and care to the children in their year prior to school. We are a single unit centre catering for 2 groups of children with a maximum of 22 children in each group. Children attend either Monday and Tuesday (8:15am – 3:45pm) or Wednesday, Thursday and Friday (9:00am – 2:15pm) during the QLD school terms.

About the Role:

Upper Mt Gravatt Community Kindergarten has a casual role available for an experienced Administrator. This role will see you being part of a Community Kindergarten which supports the local community’s families and children. You will be working in a small, passionate, and dedicated team. You will be primarily responsible for the smooth operation and efficient administration of the kindergarten, encompassing a wide range of duties including managing enrolments and accounts, ensuring compliance with regulations and maintaining positive relationships with families and the community.

Key Responsibilities:

• Office duties including greeting families and visitors.
• Manage enrolments, waitlists, service tours and correspondence.
• Maintain accurate student records and databases.
• Assist the Nominated Supervisors and teaching staff with administrative support and our ongoing Quality Improvement Plan.
• Manage compliance and mandatory reporting requirements, including government funding and Central Governing Body reports.
• Collaborate and work closely with bookkeeper to ensure timesheets, wages and other financial responsibilities are completed in a timely manner.
• Reconcile fees and invoices, assist with budgets and financial reporting and maintain financial records.
• Maintain resources and order new equipment and resources for the centre.
• Coordinate events and planning of excursions, professional development workshops, community engagement, annual kindergarten celebrations, parent-teacher interviews, Open Days, etc.
• Ensure policies and procedures, risk assessments, medical management plans and other mandatory documentation is maintained and current.
• Onboard our Parent Volunteer Committee each year ensuring all relevant paperwork is completed and processed through all required regulatory bodies.
• Liaise with families, committee members, and external services in a friendly, and collaborative manner.
• Maintain social media and update website regularly.

Requirements

• Microsoft office experience, specifically Outlook, Excel and Word. Experience with Storypark, Canva and Xap is highly regarded.
• High level of organisational and time management skills required, with an ability to work autonomously as well as collaboratively with our small staffing team and volunteer committee.
• Friendly, professional manner with exceptional oral and written communication skills
• Knowledge of the National Quality Framework, privacy laws, child protection regulations, the Early Years Learning Framework and Lady Gowrie QLD policies and procedures.
• Current Paid or Exemption Blue Card
• Experience in community-run kindergartens desirable.
• Relevant qualifications such as a Certificate III or Diploma in Early Childhood Education and Care, Business Administration (or equivalent) would be highly regarded but not essential.

Hours

• Commencing 1st December 2025
• 2 Days per week, 5 hours per day preferred (negotiable)

Applications close Friday 21st November 2025.

To apply, email your CV and cover letter to Rebecca Lane and Elvia Downs at [email protected]
We thank all candidates for their applications, however only those successful will be contacted for interview.

We look forward to hearing from you!